How To: Enter and Use Expiration Days
Expiration days refer to the number of days from the date an item is received or produced until it expires. This information helps track how long items remain valid for sale or use, and it is particularly important for managing perishable goods.
User permissions to edit inventory items.
To set or edit Expiration Days:
- Open the Item Editor.
- Navigate to the F&B Other tab.
- Enter the appropriate number of days in the Expiration Days field.
- Save your changes.
How Expiration Days are Calculated
When inventory is received, Yellow Dog automatically calculates the expiration date using:
Received Date + Expiration Days = Expiration Date
Example
- Item received on: 1/1
- Expiration Days set to: 7
- Calculated expiration date: 1/8
Important Notes
- Expiration Days do not prevent items from being sold or used after the expiration date.
- Inventory quantities are not automatically adjusted when items expire.
- Users must proactively monitor expiration dates using reports and views.
- This feature is intended to support operational review and decision-making.
How to Review Expiring Items
Yellow Dog provides tools to help you monitor items with Expiration Days set.
Inventory View
Navigate to Item Management > Inventory Items > View: Expiration
This view allows you to:
- See items with expiration dates
- Identify items approaching expiration
- Review expiration details by item and receipt
Standard Report
Navigate to: Reports > Standard Reports > Inventory > Aging > Expiring
The Expiring Report provides:
- A list of items with expiration dates
- Aging information
- Visibility into items nearing or past expiration
This report is helpful for:
- Reducing waste
- Managing spoilage
- Supporting inventory audits
- Improving purchasing decisions
Best Practices
- Set Expiration Days for all perishable items.
- Regularly review the Expiration view or Expiring report.
- Incorporate expiration monitoring into your inventory review process.
- Use expiration reporting to inform purchasing and production planning.
Related Articles
How To: Use the Scheduled Label Queue
The Scheduled Label Queue works with the Scheduled Retail tool to help you print labels for current and upcoming retail price changes. You must have the following permissions: Required: View and edit Scheduled Label Queue Optional: View and edit ...How To: Set Volume and Weight on Items for Use in Recipes
Setting a volume and/or weight on an item allows the item to be used in recipes by various units of measurements.Feature Overview: Manual Sales Entry
Use manual sales to keep on-hand quantities and sales reports accurate when Yellow Dog can’t capture sales automatically. Common scenarios include trunk shows, off-site catering, promotional events, and employee purchases. Go to Item Management > ...How To: Create Recipes
Recipes are created in Yellow Dog for several reasons: To build a comprehensive recipe library that can be printed or reviewed in YD Mobile. To track recipe cost and determine best menu item pricing based on your target cost percentage. To allow ...How To: Add Additional Size to an Inventory Item
Being able to create items with multiple sizes in Yellow Dog Inventory ensures accurate tracking of stock across all variations of the same product. This improves reporting, streamlines ordering, and prevents discrepancies. For Concessions and Food & ...
Popular Articles
How To: Find Your Yellow Dog Inventory Version
Understanding which version of Yellow Dog Inventory you're using is essential when exploring new features, as some enhancements and functionalities are specific to certain versions. All client types can benefit from knowing their Yellow Dog Inventory ...Feature Overview: Par & Re-Order Points
Par levels and reorder points help streamline purchasing in Yellow Dog. Par level is the ideal quantity to keep on hand. Reorder point is the minimum quantity that triggers reordering. You can update par and reorder points in the following locations: ...How To: Install the Zebra ZD411 Printer Driver
End user · Yellow Dog Inventory 2026 WHY IT'S IMPORTANT When you install the correct driver, Windows can communicate with your Zebra ZD411 printer so it prints labels and tags reliably from Yellow Dog Inventory. Without the driver, the ZD411 will not ...FAQs: What are Bins?
End user · Yellow Dog Inventory 2026 Question: What are Bins? Answer: Bins are optional location identifiers that specify exactly where an item is stored. The Bin field is free text, so you can use letters or numbers. You don’t need to create bins in ...Food and Beverage User Manual
The Food & Beverage User Manual is your key to understanding the potential of Yellow Dog. Whether you're a first-time user or a seasoned pro, this detailed manual will help you understand how to best utilize your Yellow Dog Inventory system. Download ...