This is the comprehensive What’s New for Version 377. It includes all new features and enhancements in Version 377, from the first iteration through build 2025.10.31.377. Please note that some details may be subject to change, and this document will be updated periodically as improvements are made and feedback is integrated.

🎬 How to Find your YDI Version (1 min)

To identify if your Yellow Dog Inventory is currently on Version 377 and the most recent build 2025.1.26.377, follow the steps below.

1.   Click the 'Help' menu on the top taskbar.

2.   Select 'About' from the dropdown.

3.   Scroll down to the 'Assembly Version' section.

4.   Locate the version number in the 'Common row', under the 'File Version' or 'Assembly Version' column.

Phone: 757-663-7514

Email: support@yellowdogsoftware.com

Support hours: Monday–Friday, 9:00 a.m.–8:00 p.m. EST

Emergency support (available 24/7): 757-663-7514, Option 1

Visit the Customer Portal to access the Yellow Dog Knowledge Base and to submit and manage Support Tickets. To create an account, go to portal.yellowdogsoftware.com and click Sign Up.

•     Customer Portal: portal.yellowdogsoftware.com

•     Website: yellowdogsoftware.com

•     Help Site: help.yellowdogsoftware.com

•     Webstore: shop.yellowdogsoftware.com

•     Tech Requirements: help.yellowdogsoftware.com/tech-requirements

•     Sales Inquiries: 757.818.9360, ext. 1 or sales@yellowdogsoftware.com

•     Accounts Payable: ap@yellowdogsoftware.com

In this section, you'll find the updates that will have the biggest impact, helping you streamline your workflow and reclaim valuable time and labor.

• RFID Reliability Optimization

• Cost Adjustments

• Ledger

• User Audit Log

We listened—and we delivered. You asked for faster load times, smoother navigation, and a more responsive experience. This release is all about performance.

How it Works

Across Yellow Dog Inventory, we've implemented over 50 targeted updates to enhance speed, reliability, and overall system efficiency. Performance will increase across the board, with the biggest gains appearing in the areas below:

Item Management

•     The Inventory Item screen now loads and navigates significantly faster.

•     Item History report generation times have been greatly reduced.

Physical Inventory

•     Load and commit times are dramatically faster.

•     The Show Only Variances filter now runs in a fraction of the time.

•     Sorting delivers quicker, more responsive results.

•     Report generation for large datasets is now substantially faster.

Purchasing

•     Scrolling, sorting, and filtering are smoother than ever, especially with large purchasing documents.

•     Document generation and commit times have been improved across the board.

Reporting

•     Streamlined processes reduce load times for faster report generation.

Enabling

Automatically Available — no additional actions required

Release Build 2025.1.26.377

RFID (Radio Frequency Identification) is a technology that uses radio-frequency tags to identify and track items allowing teams to capture large batches of item counts at once. This speeds up counts, improves accuracy, and reduces manual effort.

🎬 What's New 377 - RFID

How it Works

RFID in Yellow Dog Inventory lets you scan RFID-tagged items using a compatible handheld reader connected to the Count XL app. As you move through a storage area or sales floor, the reader automatically captures all nearby tagged items without manual scanning.

Enabling

To use RFID this feature must be contracted. After contracting the feature, a Yellow Dog team member will work with your team to set up RFID.

Release Build 2025.7.23.2025

If you use receipts in your purchasing flow you need the Ledger. It creates corrective entries when received and invoiced information differ, ensuring accurate inventory costing information both in Yellow Dog and in integrated accounting systems.

🎬 What's New 377 - Ledger (2 min)

📒 Feature Overview: Ledger

How it Works

When there are any price changes, quantity changes, or distributed expenses applied in an Invoice that was converted from a Receipt, a pop-up displays listing adjustments and requesting approval. After approval, the Ledger creates inventory asset, COGS, and manual adjustments to correct the costing. All entries appear in the Ledger module under Purchasing > Ledger and can be exported. If an accounting integration is enabled, entries will export automatically during the next sync. You can also view related Ledger entries from committed invoices by selecting the Ledger button within the invoice.

Enabling

Accounting Periods must be configured, and necessary permissions granted to employees. These permissions include:

•     Ledger > Visible
Allows users to view the Ledger module.

•     Ledger > Adjust Cost Allocation
Allows users to see Ledger records in committed invoices.

Release Build 2025.7.23.2025

No more stressing over mistakes that created inaccurate calculated costs. Cost Adjustments allow you to quickly fix these inaccuracies.

🎬 What's New 377 – Cost Adjustments (2 min)

📒 How To: Create a Cost Adjustment (Fix Calculated Cost)

How it Works

When users create a cost adjustment, manual adjustments are automatically created to zero out inventory then adjust the item back up to the original on-hand at the new set calculated cost.

Enabling

•     Cost Adjustment List > Visible
Allows users to view and create cost adjustments.

Release Build 2025.7.23.2025

The User Audit Log records the actions of users, giving managers more insight into changes when monitoring the health of the system and troubleshooting issues.

🎬 What's New 377 – User Audit Log (2 min)

How it Works

The system automatically tracks activity, and the User Audit Log is your key to accessing this information. It provides visibility into who performed key actions, when those actions occurred, and what data was changed.

Users with access to the User Audit Log will be able to:

•     Filter by date range

•     Search details

•     Export or print activity

Location: Reporting > User Audit Log

Enabling

•     User Audit Log > Visible
Allows users to view the User Audit Log.

In this section, you'll find new standard reports and reporting enhancements that give you better visibility into your data.

• Stores missing Sales

• All Items with Most Recent Activity

• Items Active Since

• Dimension Usage

• New Summary by Period

• 'Not' Column Filter

• Watchdog Inactive & Removed Items Negative On-Hand Results

NEW REPORTS

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Missing sales may indicate an item setup or integration issue. Knowing when sales are not coming through allows users to investigate and resolve these problems quickly.

How it Works

Displays a breakdown by day of the number of sales.

Location: Reports > Standard Reports > Troubleshooting > Stores Missing Sales

Enabling

Automatically Available — no additional actions required

Release Build 2025.10.31.377

Understanding the timeline of item activity provides critical context for informed decision making regarding data cleanup and item maintenance.

How it Works

Displays all inventory items along with the following activity dates:

•     Most Recent Adjust: The last time the on-hand was adjusted on the item.

•     Most Recent Commdoc: The date the item was last included in a purchasing document.

•     Most Recent PI: The date the item was last included in a physical inventory.

•     Item Create Date: When the item was created.

•     Item Row Updated: The last time the item was edited and information was updated.

Location: Reports > Standard Reports > Troubleshooting > All Items with most recent activity

Enabling

Automatically Available — no additional actions required

Release Build 2025.7.23.377

Knowing which inventory items have had activity since a specific date helps you focus on the products that are actually in use. It supports data cleanup, improves reporting accuracy, and makes it easier to prioritize items for counting, auditing, integrations, and ongoing inventory management.

How it Works

Displays a list of items that had any activity as of a selected date.

Location: Reports > Standard Reports > Troubleshooting > Items Active Since

Enabling

Automatically Available — no additional actions required

Release Build 2025.10.31.377

Helps you quickly identify which dimensions are actively in use and which ones can be safely removed to keep your data clean and accurate.

How it Works

This report allows you to:

•     View all dimensions along with the count of items assigned to each dimension.

•     Filter the list to show only unused dimensions for easy cleanup.

Location: Reports > Standard Reports > Lists > Dimensions used

Enabling

Automatically Available — no additional actions required

Release Build 2025.10.31.377

Offers users a summary of activity that can be used for comparison with purchasing reports.

How it Works

This report uses applied cost (the cost actually recorded on a document or adjustment) rather than the current system calculated cost so accurate comparisons can be made between this report and purchasing reports.

Location: Reports > Standard Reports > Inventory > Summary by Period New > By Item

Enabling

Automatically Available — no additional actions required

REPORTING ENHANCEMENTS

Release Build 2025.10.31.377

Provides greater filtering options by allowing users to remove specific results from reporting data.

How it Works

Allows user to exclude results from a report. To exclude results from a report:

1.   Right click a column header.

2.   Select 'Apply Column Filter'.

3.   Use the '!' operator to remove data rows that do NOT contain your search string. ex. !shirt

Location: The right-click column header menu available in any report.

Figure 2. In addition to the exclamation operator (!), the greater than (>) and less than (<) operators are also available as filtering options. You can only use one operator filter at a time.

Enabling

Automatically Available — no additional actions required

Release Build 2025.10.31.377

Displaying inactive or removed items that still have on-hand quantities helps users spot and correct issues quickly. 

How it Works

The Watchdog report will now include results for inactive or removed items that have an on-hand. This is important because while you cannot inactivate or remove an item with on-hands, other third party processes, like a POS sale, might adjust inactive or removed items and it's important to resolve this issue to maintain accurate reporting.

Location: Home > Watchdog

Figure 3. To focus specifically on items with negative on-hands, display only the object type 'Item' and category 'OnHand' filters.

Enabling

Automatically Available — no additional actions required

In this section, you'll find updates to purchasing documents, transfers, and invoices that streamline day-to-day purchasing workflows.

• Edit Related Size Button in Purchasing Documents

• Default Views when Adding Items In Transfers & POs

• New Scheduled Retail Prompt

• New Transfer Pop-Up when Filling to Par

• Pop Up when Filling to Par with Negative On-Hands

• Future Commit Date on Invoices Prevention

• Collapse/Expand Expenses

 GENERAL

Release Build 2025.10.31.377

Provides greater flexibility when editing items in purchasing documents.

How it Works

The new 'Edit Related Size' button grants users the ability to update the details of related item sizes.

This feature is especially useful for retail clients who purchase products by the case but sell them individually, as it allows easy updates to the retail prices of the unit size when price changes occur at the case size.

Location: Any purchasing document

Figure 4. After selecting the right-hand 'Edit Related Size' button in purchasing documents, you will be prompted to select the related item size that you would like to edit.

Enabling

Automatically Available — no additional actions required

Release Build 2025.10.31.377

Filters item results to include only items that are purchasable or transferable, so users view only those that align with the expected behavior for their document type.

How it Works

When adding line items to a Transfer, the default item view is 'Transfer Eligible Sizes'. When adding line items to a Purchase Order, the default item view is 'Purchasing Eligible Sizes'.

Location: Transfer and Purchase Orders after selecting 'Add Line Items'

Enabling

Automatically Available — no additional actions required

Release Build 2025.10.31.377

Items from a purchasing document can now be automatically added to the scheduled price change generated from within the document, streamlining the workflow and improving efficiency.

How it Works

After selecting 'Scheduled Price Change' in a purchasing document, a pop-up will ask if you would like to schedule a price change for all items or just for the currently selected item.

Location: Any purchasing document

Figure 5. The new prompt gives users the option to include a selected item or all items from the purchasing document in the scheduled retail price change.

Enabling

Automatically Available — no additional actions required

TRANSFERS

Release Build 2025.10.31.377

Gives users control over whether transfers should respect reorder points, helping prevent unnecessary stock movements and ensuring inventory stays aligned with actual demand.

How it Works

When filling items to par, a new pop-up will display asking, "Would you like the Reorder Pt respected when determining which items to transfer?". You will be able to choose from the following options:

•     Yes, Only transfer when below Reorder Pt: Only fill to par items that are below the reorder point.

•     No, Fill to Par without regard: Fills items to par regardless of their reorder point.

Location: Transfer Editor

Figure 6. This new prompt provides two methods to choose from when filling to par.

Enabling

Automatically Available — no additional actions required

Release Build 2025.10.31.377

Allows users to decide whether to include negative on-hand quantities when filling to par, ensuring more accurate and intentional transfer quantities.

How it Works

When you choose to fill to par and have items with negative on-hand quantities, a pop-up will display and present the following options:

•     Only Fill to Par: Does not include negative quantities in the determination.

•     All the Way to Par: Includes negative quantities in the determination.

Location: Transfer Editor

Figure 7. This prompt allows you to select your fill to par method ensuring you transfer the exact quantities you need.

Enabling

Automatically Available — no additional actions required

 INVOICES

Release Build 2025.7.23.377

Preventing invoices from being committed with a future date helps to avoid inaccurate invoicing and reporting data.

How it Works

Invoices can no longer be committed with a future date. If a user attempts to do so, a pop-up warning will appear stating, "The commit date cannot be in the future".

Location: Invoice Editor

Figure 8. If this pop-up appears when committing an invoice, check the date on the vendor invoice then update the commit date to match.

Enabling

Automatically Available — no additional actions required

Release Build 2025.7.23.377

Frees up precious real estate on your screen when editing invoices or return to vendor documents.

How it Works

Clicking 'Collapse Expense' minimizes the expense section allowing you to view more line items on your screen. When you are ready to view expenses again, select 'Expand Expenses' to bring them back up.

Location: Invoice Editor or Return to Vendor Editor

Enabling

Automatically Available — no additional actions required

In this section, you'll find updates to sessions, physical inventories, and manual adjustments.

• Recover Deleted Sessions

• Pop-up for Items without a Vendor Price in Physicals

• Remove Session from Physical

• Create Cycle Count Permission

• New Buttons on the Manual Adjustments Screen

• Negative Adjustment Quantities are Red

• Manual Adjustment Reference Field Permissions

 SESSIONS

Release Build 2025.10.31.277

If sessions were accidentally deleted, they can be recovered.

How it Works

Allows you to recover a session that was previously deleted. When you select Recover Session(s), a list of deleted sessions will appear, and you can choose which sessions to restore.

Location: Physical Inventory > Sessions > Recover Session(s)

Figure 9. After selecting to recover sessions, a pop-up will display listing all sessions that are able to be recovered.

Enabling

Automatically Available — no additional actions required

PHYSICAL INVENTORIES

Release Build 2025.7.23.377

This warning helps users catch and correct data errors before they affect reporting after a physical inventory.

How it Works

If any items in a physical do not have a vendor price set resulting in a zero cost, a pop-up will display. The issue(s) must be resolved before the physical inventory is committed if the user does not have the permission 'Allow Zero Cost Items'.

Location: Physical Inventory Editor

Figure 10. If a user does not have permission to commit with zero-cost items, this warning blocks the commit until the issue is resolved.

Enabling

The system will automatically check for items with zero costs. If you would like to grant a user with the ability to commit with zero cost, the following permission must be provided:

•     Physical Inventories > Physical Inventory Editor > Allow Zero Costs
Grants the ability to commit physical inventories with items that have zero costs included.

Release Build 2025.10.31.377

If a session was added to a physical inventory by mistake, you can now remove it easily, ensuring your inventory remains accurate and up to date.

How it Works

Grants the ability to remove a session from a physical inventory. To do so, select 'Remove Session' from the side panel.

Location: Physical Inventory Editor

Enabling

Automatically Available — no additional actions required

Release Build 2025.1.26.377

Allows you to control who can create cycle counts ensuring only approved individuals can complete this action.

How it Works

If a user has permission to create a cycle count, the 'Create new Cycle Count' button will be available. If a user does not have permission, the button will not display on their screen.

Location: The 'Create new Cycle Count' button is found under Physical Inventory > Physical Inventories.

Figure 11. If the user has permission to create a cycle count, the 'Create new Cycle Count' button will be displayed. If the user does not have the ability, the button will not be displayed.

Enabling

•     Physical Inventories > Physical Inventory Editor > Create Cycle Count > Yes
Provides the ability to create cycle counts.

ADJUSTMENTS

Release Build 2025.7.23.377

Manual Adjustment creation and the ability to edit commit dates or remove committed manual adjustments can be completed directly on the Manual Adjustments screen.

How it Works

The following buttons were added on the Manual Adjustments screen:

•     Create New Manual Adjustment

•     Remove Manual Adjustment

•     Change Commit Date

Location: Physical Inventory > Manual Adjustments

Enabling

For these buttons to display, the following permissions must be provided:

•     Manual Adjustment List > Edit
Grants the ability to create a manual adjustment.

•     Manual Adjustment List > Change Commit Date
Allows the commit date to be adjusted.

•     Manual Adjustment List > Remove
Allows committed manual adjustments to be removed by the user.

Release Build 2025.7.23.377

Negative adjustment quantities are shown in red, providing clarity when reviewing committed adjustments.

How it Works

Negative adjustment quantities will display in red. The red color provides users with clear confirmation that adjustment quantities were entered correctly when reviewing past adjustments.

Location: Physical Inventory > Manual Adjustments

Enabling

Automatically Available — no additional actions required

Release Build 2025.7.23.377

The reference field in manual adjustments can be optional or completely removed, allowing teams more control over manual adjustment requirements.

How it Works

The reference field in manual adjustments is now permission based. The field can be made optional or can be completely removed from the On Hand Adjustments editor.

Location: The reference field is located on the On Hand Adjustments editor.

Enabling

To control the reference field and make it optional or completely removed, the following permissions can be granted to users:

•     Manual Adjustment List > Reference > Yes
If deselected, the reference field will not display.

•     Manual Adjustment List > Reference > Optional
If selected, the reference field will display but the user can commit without providing a reference.

In this section, you'll find updates to item views, prompts and warnings, and general item-editor improvements.

• Enhancement to the All Stores View

• Reference Column in SKU, Vendor SKU, and UPCs View

• Warning Pop-Up for Zero Vendor Price when Saving Item

• Duplicate SKUs Warning

• Reassign Vendor PN

• Start-up Prompt for Items without a Vendor Price

• Automated Primary Vendor Assignment

• New Fields on the Retail Details tab of the Item Editor

• New Columns in the Item Retail Price Schedule Editor

VIEWS

Release Build 2025.10.31.377

Provides a complete overview of company inventory details regardless of user store visibility access.

How it Works

When using the All Stores view, users will see combined details for all stores in their Yellow Dog Inventory, regardless of the individual's store-level access permissions.

Location: Item Management > Inventory Items

Enabling

Automatically Available — no additional actions required

Release Build 2025.10.31.377

Reference information in view provides better insight into items.

How it Works

The reference column was added to the SKU, Vendor SKU, and UPCs view.

Location: Item Management > Inventory Items

Enabling

Automatically Available — no additional actions required

PROMPTS AND WARNINGS

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This warning helps prevent unintentional data gaps and encourages proactive data completion.

How it Works

After saving an item that does not have a vendor price, a pop-up warning will display.

Location: Item Editor

Figure 12. If a vendor price is not set on an item before saving, you will receive a prompt alerting you about this issue.

Enabling

Automatically Available — no additional actions required

Release Build 2025.1.26.377

Ensuring SKUs are unique is important in preventing inventory and integration issues.

How it Works

If a user has the ability to edit SKUs and enters a SKU already assigned to an inventory item, they will receive a warning.

Location: Pop-up that displays when saving an item that is assigned a SKU that is already assigned to another item.

Figure 13. You will receive this pop-up if trying to save an item with a SKU that already exists.

Enabling

Automatically Available — no additional actions required

Release Build 2025.1.26.377

Allows you to quickly resolve Vendor PN assignment issues.

How it Works

If a vendor PN was assigned to the wrong item, you can use the 'Reassign Vendor PN' button to remove the Vendor PN from the item and assign it to another item.

Location: Item Editor > Vendor Products tab

Enabling

Automatically Available — no additional actions required

Release Build 2025.7.23.377

Gives users the opportunity to review items without vendor prices along with the ability to update the price as needed, ensuring item vendor pricing information is accurate.

How it Works

When the related permission is enabled, a start-up prompt will display alerting the user of any items without a vendor price.

In the pop-up users can:

•     Choose to Include PO Blocked Items (by default this is not selected).

•     Enter the vendor price in the 'Vendor Price' field.

•     Save updates with the 'Save Price' button.

•     Select 'Finish' when done reviewing to close out of the pop-up.

Location: Displays at start up

Figure 14. When the permission is granted to a user, the start-up prompt will notify the users of any items with a $0 vendor price and allow them to update the price.

Enabling

•     Inventory Items > Start Up Items with Vendor Price of Zero > Visible
When enabled, a start-up prompt will display showing items without a vendor price.

GENERAL

Release Build 2025.7.23.377

The primary vendor will automatically be assigned when creating new items, improving system efficiency and item management.

How it Works

When you create a new item, the vendor you assign will automatically be set as the Primary Vendor on the Vendor Products tab of the Item Editor. This plays an important role in:

•     Vendor Pricing Checks: When the system looks for items without a vendor price, it defaults to the primary vendor.

•     Bidding & Order Desk Worksheets: During bidding workflows, the primary vendor is included in the vendor selection process on the Order Desk Worksheet.

Location: Item Editor > Vendor Products tab

Enabling

Automatically Available — no additional actions required

Release Build 2025.10.31.377

The new fields help with analyzing and setting retail pricing.

How it Works

'Calculated Cost Margin Percent' and 'Calculated Cost Markup Percentages' have been added to the Retail Details tab of the Item Editor.

Location: Item Editor > Retail Details Tab

Enabling

Automatically Available — no additional actions required

Release Build 2025.10.31.377

Provides enhanced visibility to pricing and price change details for better verification and analysis.

How it Works

Three new columns were added to the Scheduled Retail Editor:

•     Calculated Cost

•     Difference Amount

•     Difference Percentage

Location: Item Retail Price Schedule Editor

Figure 15. The new columns in the Item Retail Price Schedule Editor provide deeper insight into item prices and allow users to make more informed decisions.

Enabling

Automatically Available — no additional actions required

In this section, you'll find updates to accounting periods, vendor setup, and print templates.

• Accounting Periods

• Vendor Not Assigned to Store Pop-up

• Search Added to Print Templates

Accounting Periods

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Configuring accounting periods is a requirement for using the Ledger.

📒 How To: Create Accounting Periods

How it Works

Accounting periods are used to define the date ranges that correlate to your accounting cycles. When creating an accounting period, users set the following dates:

•     Start Date: The beginning of the accounting period.

•     End Date: The end of the accounting period.

•     Grace Period Until: The date after the end date that a ledger record for backdated purchasing documents can be created without a warning.

•     Adjustment Until: After this date, ledger records cannot be created for this period.

Location: System Setup > Accounting Periods

Figure 16. The Accounting Period Editor.

Enabling

To allow an employee to access this feature, the following permission must be provided:

•     Ledger > Accounting Periods > Visible
Allows users to view accounting periods.

•     Ledger > Accounting Periods > Edit
Allows users to create or modify accounting periods.

Release Build 2025.10.31.377

Helps ensure proper vendor creation and management.

How it Works

If a newly created vendor is not assigned to a store before saving, a pop-up will display alerting you to this issue and include details on how to resolve.

Location: Common Setup > Vendors & Manufacturers

Figure 17. You will receive a notification if a vendor is created and saved without a store assignment.

Enabling

Automatically Available — no additional actions required

Release Build 2025.10.31.377

Makes it easier than ever to quickly find and edit your favorite print templates.

How it Works

A search bar has been added to the print templates list so it's easy to navigate to the print template you would like to edit.

Location: System Setup > Print Templates

Figure 18. Find the print template you are looking for by using the new search bar.

Enabling

Automatically Available — no additional actions required