Feature Overview: Ledger
The Ledger records cost differences between receipts and invoices.
Purchasing > Ledger
The Ledger is primarily a Retail feature, but should be turned on for any clients that utilize receipts in their purchasing workflow.
Account Periods
Accounting periods must be configured.
Employee Access
To provide Ledger access to employees, the system admin(s) must provide the following permissions.
- Ledger > Visible
Allows users to view the Ledger. - Ledger > Adjust Cost Allocation > Visible
Allows users to view ledger adjustment directly within committed invoices.
The Ledger will be enabled during upgrade to 377 and system admin(s) will have access. If you are a system admin and do not see the Ledger displayed under Purchasing > Ledger, please reach out to support at (757) 663-7514 or support@yellowdogsoftware.com to request enabling the feature.
Ledger entries occur when committed invoices differ in quantity or price from the related receipt.
If price or quantities changes or distributed expenses are added when you convert a Receipt to an Invoice and commit, the Ledger:
Creates entries for Inventory Asset adjustments
Creates entries for COGS adjustments
Creates a manual adjustment to correct the cost of any remaining inventory on hand.
- Price Adjustment Tracking: Records price and quantities changes from Receipts to Invoices.
- Record Accessibility: Ledger button located in the Invoice allows users to see related ledger records in committed invoices.
- Safeguarding: Cannot uncommit an invoice with a ledger entry and cannot backdate purchasing documents.
- Systems Alignment: Records are exported to accounting system to maintain accuracy between systems.
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