Quick Reference: Vendor Product Tab
The Vendor Products tab of the Item Editor is where items are linked to their vendors with product codes, descriptions, and costs. This ensures accurate purchasing, simplifies invoice matching and reordering, and improves vendor management.
Figure 1. The Vendor Products Tab of the Item Editor.
Top Check Boxes
- Show inactive vendor products - Displays inactive vendor products.
- Include PO Block item sizes - Displays all item sizes, including those marked as PO Blocked (hidden by default).
Right Hand Buttons
- Create New Vendor Products - Create and assign a new vendor product to the item.
- Remove Vendor Products - Delete an assigned vendor product.
- Show Vendor Price History - View historical vendor pricing.
- Clear Vendor Price History - Delete vendor price history ( select only if errors exist, as this action is permanent).
- Clear Bidding History - Delete all bidding history for the product.
- Add another Vendor - Assign an additional vendor to each available size.
Available Columns
- Size – Lists item sizes, grouped from largest to smallest.
- Count – how sizes are related (ex. 1 case = 24 each).
- Size PO Blocked – Prevents the size from being added to purchasing documents.
- Primary Vendor – Sets the vendor as primary. Admins can enforce purchase orders to respect this setting.
- Vendor PN – Vendor Part Number. Your vendor may also refer to this as the vendor SKU or item number.
- Vendor Size Abbr – The size terminology used by the vendor.
- Preferred Vendor Product - Marks the product as preferred for bidding.
- Vendor Product Active – Marks whether the product is active; inactive items are excluded from purchasing.
- Vendor Product Brand – Text field for brand/manufacturer.
- Vendor Product Description – Text field for vendor’s product description.
- Pack Size – How many units are in this ordering size (ex.4/24ct).
- Manufacturer PN – The manufacturer's item code.
- UPC – The UPC assigned to the product.
- Vendor Product Notes – Open text field for additional notes on the vendor product.
- Vendor Product Price – Displays the vendor price most recently used in purchasing.
- Unit Price – Vendor price calculated out to on-hand size.
- Price Last Updated – Date of last price update.
- Contracted - Indicates a contracted item for bidding.
- Bid Price - The imported bid price for the product.
- Price Allowance - Where users can set an allowance value. If this product’s price is slightly higher than the winning product—within the allowance you set—it will still be chosen as the winner. This field only applies when the Price Allowance option is enabled in the Bid Selection Method editor.
- Negative / Positive Deviation - where users can set the percentage values that you want to report on, if a vendor price fluctuates more or less than this percent.
- Order Qty Minimum/Order Qty Multiple – Enforces purchasing rules on minimums and multiples.
- EDI Dimension - Legacy field (replaced by Vendor Size Abbr).
Figure 2. Selecting Choose Columns on the the Vendor Products tab allows you to add or remove columns.
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