How To: Track Keg Deposits and Returns

 

Tracking keg deposits and returns ensures accurate costs and reconciliation on invoices.

1. Permission to create items

2. Permission to view and edit invoices

Create a separate Keg Deposit/Return item for each vendor that supplies draft beer. Use this item on invoices to properly track deposits and returns.

Create a keg deposit/return item

1. Go to Item Management > Inventory Items.

2. Select Create New Item.

3. Select the Level and Vendor, then select OK.

4. In the Description field, enter a clear name.
   Example: HOFFMAN – KEG DEPOSIT/RETURN

5. In Assigned to Store, update store assignments if needed.

6. Select a size from the Size list (for example, Each).

7. In Vendor Price, enter the keg deposit amount.

8. Select Save & Close.

Use a keg deposit/return item on invoices

Deposit included in the keg price

If the vendor combines the keg price and deposit on the invoice:

1. Add the keg item.

2. Add the vendor-specific Keg Deposit/Return item.

3. Confirm that the combined total matches the vendor’s invoice.

Note: If the invoice includes both a deposit and a return, use Split Line Item to record each amount.

Figure: Sample invoice utilizing split line to account for a return and a deposit 

Deposit or return listed separately

If the vendor lists the keg price and return separately:

1. Add the keg item.

2. Add the Keg Deposit/Return item to account for the return.

Verification

Before committing the invoice, confirm that the Yellow Dog invoice total matches the vendor invoice total.

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