Reporting Explained: Purchase Orders
The Purchase Orders Report provides information on all purchase orders created within a selected time period. It includes quantities, costs, document status, and commit details.
Use this report to:
- Track purchasing activity over time
- Monitor purchase order status
- Review quantities and total vendor costs
- Support purchasing and financial analysis
Standard Reports > Purchasing > Purchase Orders
The report returns all purchase orders created within the selected date range.
It includes:
- Quantity ordered
- Total vendor cost
- Document status
- Document number
- Commit date and user (when applicable)
Run the report in one of two formats:
- Detail – Displays line-item data
- Summary – Displays totals by purchase order
Generate the Report
- Go to Reports > Standard Reports
- Open Purchasing > Purchase Orders
- Select the report version (Detail or Summary)
- Apply filters as needed
-
Click Generate
| Column Name | Description |
|---|---|
| Vendor | Vendor associated with the purchase order |
| Document Number | Unique identifier for the purchase order |
| Document Status | Current status of the purchase order |
| Committed | Date and time the purchase order was committed |
| Committed By | User who committed the purchase order |
| Quantity Ordered | Total quantity of items included in the purchase order |
| Total Vendor Price | Total vendor cost for the purchase order |
| Quantity on Order | Quantity on committed purchase orders not yet received or invoiced |