Reporting Explained: Inventory On Hand Report

Reporting Explained: Inventory On Hand Report

Business Need:  This report is helpful for users who want a report to show all of the inventory they have in their stores or database as of a certain date.

How it Works:  An Inventory>On Hand>By Item report shows all of the items that are in your store or database on a certain day or time.  This report can also include costs, retail price, and other important item information.  There are optional filters to show items with 0 on hand(they are omitted by default), to only show items with negative on hand, to only show inactive items, to exclude inactive items(they are included by default) or to combine stores. Note: filtering this report to show only items with 0 on hand, effectively makes this an '86 list.  

Generating the Report:


Go to the Standard Reports section in Yellow Dog:

  1. Select Standard Reports
  2. Open the folder titled ‘Inventory’
  3. Open the folder titled ‘On Hand’
  4. Select ‘By Item’
  5. Select the date that you would like to run the report for and choose any filters that you would like to add
  6. Generate report

Reading the Report:


  1. Shows the filters used to produce the report’s data, including the date selected for the report.
  2. Change columns, sorting, and grouping:  This allows users to add or remove data columns to this report as well as organize and group the data.
  3. Store Name: Shows the store that the item on hand is assigned to.
  4. Level:  Shows the level that this item is assigned to.
  5. Vendor:  Shows the default vendor that this item has set.
  6. Item: Shows the description of that item.
  7. SKU: Shows the Yellow Dog SKU for this item.
  8. UPCs:  Shows any UPCs that have been entered into Yellow Dog for this item.
  9. Total On Hand:  Shows the total on hand for this item in the assigned store.
  10. Total On Hand Cost:  Shows the total on hand for this item multiplied by the default vendor price for the item as of that selected date and time.
  11. Total Retail:  Shows the total on hand for this item in this store multiplied by the retail price set for that store as of that selected date and time.
  12. This row allows you to save, export, print, or close the current report.

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