FAQs: Yellow Dog and Windows Active Directory
Admin / IT user ·
Yellow Dog Inventory 2026
WHY IT'S IMPORTANT
This article
answers a common question for admins and IT staff setting up employee logins.
It assumes some familiarity with Windows and Active Directory.
Question
Does Yellow Dog
work with Windows Active Directory?
Answer
Yes. Yellow Dog
Inventory can use Windows accounts and Active Directory to validate employees,
so employees log in with the same credentials they use for Windows or Active
Directory. You set up the access options once, and Yellow Dog validates
passwords against your directory from then on.
A few things to
know about how it works:
• Only the Employee
Number is stored. The Employee Number must match the Active
Directory username. The password is never stored in Yellow Dog Inventory.
• Credentials are
validated at login. When an employee logs in, they enter their
Employee Number and password, which are checked against Active Directory or
Windows before they can use Yellow Dog Inventory.
• Feature access is
still managed in Yellow Dog. Active Directory only validates the
password. Employee permissions are still set in Yellow Dog Inventory System
Setup.
To enable this,
go to System Setup > Employee Options
and select the appropriate option under Security: validate passwords against Windows or against Active
Directory. Include your Windows Domain so employees can log in.
|
Caution: When Active Directory validation is enabled, a Yellow Dog password is not generated. As a result, employees cannot log in to the suite of mobile apps, which require a Yellow Dog password. |
Figure: The Security section of Employee Options, with the
Windows and Active Directory validation settings and the Windows Domain field.
For the
technically curious: Yellow Dog Inventory queries Active Directory using the
.NET System.DirectoryServices.DirectorySearcher
class, and queries Windows using the LogonUser
API call.
Requirements
• Each employee’s Yellow Dog Employee Number must
match their Active Directory username.
• Your Windows Domain entered in Employee Options.
• Employee permissions configured in Yellow Dog
Inventory System Setup.
If you have
questions about your Windows Domain, contact your IT department.
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Last reviewed: June 2026
· Applies to: Yellow Dog
Inventory 2026
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