FAQs: Default Vendor Cost Update in v377
This article addresses frequently asked questions related to
the Default Vendor Cost update in Yellow Dog Inventory v377.
Q: Why did my inventory cost evaluation change after upgrading to version 377?
A: Version 377 introduced a new method for calculating Default Vendor Cost. The system now uses invoice history and converts all costs to the item’s Base Unit—typically the smallest unit, such as “Each.” As a result, cost values may differ from previous versions, particularly for items purchased in multiple sizes or from multiple vendors.
Q: Who is affected by the update to Default Vendor Cost?
A: This update affects the following client types:
- F&B and Concessions clients using the Vendor Price cost method (which relies on Default Vendor Cost and invoice history), or who manage items in multiple sizes.
- Retail clients will generally see minimal or no changes, as their purchasing workflows typically involve single-size, single-vendor items.
Q: How does this impact my data?
A: The updated Default Vendor Cost calculation in version 377 may affect the following areas:
- Calculated Cost Method: Vendor Price
If your system uses Vendor Price (based on Default Vendor Cost and invoice history) as the calculated cost method, item valuations may change due to the new cost logic. - Negative On-Hand Valuation
If your system uses the Default Vendor Cost method to value items with negative on-hand balances: - If the system's Negative On-Hand valuation is set to Zero, items with negative quantities will continue to be valued at $0.00—this behavior remains unchanged.
- If the system's Negative On-Hand valuation is set to Default Vendor, the values may change after the upgrade. That’s because version 377 now calculates Default Vendor Cost based on Base Unit pricing and invoice history.
As a result, clients upgrading to 377+ may notice changes in their Total On Hand Cost, especially if their inventory includes items with negative on-hand quantities.
Q: Where can I view my Calculated Cost Method or Negative On-Hand setting?
A: Your system’s Calculated Cost Method can be found on the bottom bar of Yellow Dog Inventory. The Negative On-Hand calculation setting can be found under System Setup > Options > Inventory.
Figure 1: Bottom bar of Yellow Dog Inventory where the calculated cost is displayed.
Figure 2: The Negative OnHands system setting found under System Setup > Options > Inventory
Q: What other areas of Yellow Dog Inventory use Default Vendor Cost?
A: The Default Vendor Cost is used in the following calculations:
- You manually increase on-hand inventory
- A physical count increases on-hand
- The item has no transaction history
- Certain system options are set to use it (e.g., for returns or negative on-hands)
Q: Can I keep using the old Default Vendor behavior?
A: There’s a system setting that reverts to the old logic which will prevent any cost changes. While you can enable this option, it is not recommended.
Q: Who do I reach out to for questions on the Default Vendor Cost update?
A: Please speak with your Upgrades Specialist for more details when upgrading. If after upgrade, reach out to Yellow Dog Support:
- Phone: 757-663-7514
- Email: support@yellowdogsoftware.com
- Chat: Click here to Chat with a YD Support Guide
Support hours: Monday–Friday, 9:00 a.m.–8:00 p.m. EST
Emergency support (available 24/7): 757-663-7514, Option 1
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