Feature Overview: Default Vendor Cost Update in v377

Feature Overview: Default Vendor Cost Update in v377

Yellow Dog Inventory version 377 introduces important changes to how the system calculates and reports the Default Vendor Cost. 

Where: Yellow Dog uses Default Vendor Cost in the following scenarios:
  1. The item’s calculated cost when your cost method is Vendor Price
  2. Manual inventory adjustments that increase on-hand 
  3. Physical inventory counts that increase on-hand 
  4. Items that lack transaction history and need a fallback cost.
  5. System settings that apply cost rules to returns, sales, or negative on-hands.

Who: This change in how the Default Vendor Cost is calculated effects:
  1. Clients who use the calculated cost method Vendor Price (based on Default Vendor Cost and invoice history)
  2. Clients managing items with multiple sizes or purchase an item from multiple vendors

How It Works: In previous versions, Yellow Dog used a single value for Default Vendor Cost, pulled from the default vendor price assigned to the on-hand size. Starting in version 377, Default Vendor Cost is now calculated using invoice history and normalized to a new concept: the Base Unit.

Key Features:
  1. Last Invoice Price History: The system now stores and tracks invoice costs over time. This historical data is used to determine the Last Invoice Price, which is then used to populate the Default Vendor Cost.
  2. Base Unit Normalization: All invoice costs are now converted to the item’s Base Unit/On-Hand Size (typically the smallest size, such as “each”). This ensures consistent cost tracking, regardless of which size was purchased, or which vendor was used.
  3. Legacy Mode Option: An optional system setting allows customers to revert to the previous Default Vendor behavior if they do not want cost values to change after the upgrade. This is not recommended for most users.

Additional Resources:

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