Checklist: F&B End of Month Process

Checklist: F&B End of Month Process

F&B user  ·  Yellow Dog Inventory 2026

 WHY IT'S IMPORTANT

This checklist walks F&B teams through a complete month-end cycle in Yellow Dog Inventory — from weekly waste posting through committing the Physical Inventory. It's intended for F&B users who own End of Month close. Work through the phases in order, and don't skip ahead to Commit Physical until every phase above it is complete.

Month: ____________________

 END OF MONTH CHECKLIST

✓

STEP

TASK

NOTES

EVERY WEEK

☐

1

Post weekly waste

Enter waste through Manual Adjustments (YD Mobile or Yellow Dog Inventory).

☐

2

Check POS mapping

Confirm any new POS items are mapped on the POS Item Map.

1 WEEK BEFORE MONTH END

☐

3

Confirm handheld readiness

Check that the handheld is fully charged, and check Google Play for a new YD Mobile App version.  Video

☐

4

Review count sheets

Add, remove, or change items and sizes as needed.  Video

☐

5

Audit POS sales vs. YD

Run Report #337 (Product Mix This Month) and Report #212; confirm sales match.  Video

☐

6

Add UPC codes to new items

Add UPC codes for any items created since the last month-end.  Video

☐

7

Update item lists

Review and update any Item Lists as needed.  Video

COUNTING – PAPER-BASED COUNT SHEETS

☐

8

Sort and print count sheets

Sort Count Sheets as needed, then print Count Sheet(s).  Video

☐

9

Create a session from each sheet

Go to Physical Inventory > Count Sheets and select Create Sessions.  Video

☐

10

Enter handwritten counts

Open each session under Physical Inventory > Sessions and enter counts exactly as written.  Video

COUNTING – APP-BASED COUNT SHEETS

☐

11

Create and finalize app sessions

Update Sort/Update Sheet to Shelf Count Sheets, create sessions in the app, then finalize.  Video

PHYSICAL

☐

12

Create a FULL Physical for the month

Create only one Physical Inventory for the month. Do NOT select Cycle Count.  Video

☐

13

Pull in sessions

Pull in Paper-Based Count Sheet sessions and Mobile App-created sessions.  Video

☐

14

Add an Adjustments column

Add a column for Adjustments against these sessions; keep original counts for audit.  Video

☐

15

Review and print reporting

Print reporting to review usage/variances, and print the worksheet.  Video

COMMIT PHYSICAL CHECKLIST – FOLLOW THIS ORDER EXACTLY

☐

16

Confirm all POS sales are in YD

Run Saved Report #213 (Stores Missing Sales Last Month).

☐

17

Confirm all POS items are mapped

Run Saved Report #206.  Video

☐

18

Confirm all invoices/transfers are committed

Nothing should be open or in staging for the month.  Video

☐

19

Enter all Non-POS sales

Enter any Manual Sales not captured through the POS.  Video

☐

20

Enter all waste

Use 11:49pm as the effective time. [confirm effective time — source lists 11:49pm here vs. 11:59pm at Commit Physical] Video

☐

21

Review and confirm usage

Review usage (and cost of usage) across all areas before committing.

☐

22

Commit Physical

Use 11:59pm as the effective time. [confirm exact effective time to use for your client] Video

☐

23

Run EOM Reports

See EOM Reports: run COGS and the other EOM reports for the period.

Last reviewed: June 2026  ·  Applies to: Yellow Dog Inventory 2026


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