Quick Reference: End -of-Month Checklist

Quick Reference: End -of-Month Checklist


Pre-Close Preparation

1

Every Week

  ONGOING 

Ongoing weekly housekeeping that keeps the month clean.

☐  Closing Stand Recs, Resolved Negative On-hands, Posting weekly waste

 

2

1 Week Before Month End

  PREP TASKS 

Complete these prep tasks one week ahead so nothing blocks the close.

☐  Check Handheld: 1) Fully charged, 2) Google Play — any new YD Mobile App version to apply?  ▶ Video

☐  Review all new Items, Assigned UPC codes.  ▶ Video

☐  Event has Stand EOM set with correct EOM profile.

☐  Use View “Stand Items”. Fix all items that have type of (not set).  ▶ Video

☐  Review Report 101, Resolve any Negative On-Hands.

 

Counting & Physical

3

Counting

  APP OR PAPER 

Choose the count method your stands use. Complete the matching subsection.

APP-BASED COUNT SHEETS

☐  Update Sort / Update Sheet to Shelf Count Sheets. Create Sessions on Apps, Finalize.  ▶ Video

PAPER-BASED COUNT SHEETS

☐  Sort Count Sheets. Print Count Sheet.  ▶ Video

☐  Create “Session” from each Paper Count Sheet.  ▶ Video

☐  Enter handwritten counts to “Session”.  ▶ Video

 

4

Physical — Warehouses

  BUILD PHYSICAL 

Build and review the warehouse physical inventory.

☐  Create “FULL” Physical for Month.  ▶ Video

☐  Pull in Mobile App Created Sessions.

☐  Add in Column for “Adjustments” against these sessions (keep original counts for audit).  ▶ Video

☐  Print reporting to start looking at variances. Also, print the worksheet.  ▶ Video

 

5

Physical — Stands

  STAND RECS 

Confirm all stand-level reconciliations are wrapped before commit.

☐  All Stands Recs for EOM Event finalized.
 

Commit Physical

6

Commit Physical Checklist

  FINAL — IN ORDER 

⚠ COMPLETE IN THIS EXACT ORDER

Skipping a step or doing them out of order can corrupt the month's data. Do not commit physical until every prior step is finalized.

☐  1.  ALL Events and Stand Recs for Month Finalized, Committed.

☐  2.  ALL invoices (and transfers) must be committed (nothing open or in staging for month).  ▶ Video

☐  3.  ALL Waste Entered (use 11:49pm as effective time).  ▶ Video

☐  4.  Variances across all areas reviewed and confirmed. Run pre-commit reports!

☐  5.  Commit Physical (use 11:59pm / __________ as effective time).  ▶ Video



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