Yellow Dog/Spa Soft Integration Overview

Yellow Dog/Spa Soft Integration Overview

This document will provide an overview of the Yellow Dog Spa Soft Integration 

Integration Approach 

This is a 2Way integration – pulling sales and pushing items 
  1. Sales – pulled in from the Spa Soft API 
    1. Multiple RVCs are support per Yellow Dog store 
  2. Items – are pushed to the Spa Soft API
  3. Codes – are manually added by the client team. Click Here for steps on adding interface codes to Yellow Dog. 

Requirements for Items to Push to Spa Soft 

Yellow Dog pushes all new item definitions during each run of the sync application 
  1. Item must have Publish enabled 
  

  1. Item must be active 
  2. Item must be available to the store 
  3. Item must NOT be POS Blocked - this can be checked in the interface codes as of sync view. From this view, users can also quickly identify that Publish is enabled, and that the item is available to the store.

  1. The interface for Class must be set 
  2. Cuserdef 2: true=gift card; false= not a gift card
  3. Curserdef 3: true = apply commissions; false= do not apply commissions 
  4. PMS Posting ID must be set. This indicates within the Spa Soft system what sort of product the item is i.e., merch vs a service.  

Item Management Best Practices: 

  1. Yellow Dog strongly recommends removing permission to edit items from all non-Admin level users. Because the integration matches on SKU, any editing of SKUs accidentally can create duplicate items in the Spa Soft System. 
  2. Updates and edits to items should be made in Yellow Dog and allowed to push to Spa Soft. If updates are made directly in Spa Soft, it will be overwritten by Yellow Dog the next time the integration runs

Limitations

  1. Only one barcode is supported per item. If the item has a UPC1 in Yellow Dog then that will push over, if it does not then the Yellow Dog SKU will push over
  2. Spa Soft matches items based on Yellow Dog SKU. If the Yellow Dog SKU is changed, the item will create a duplicate entry in Spa Soft 
  3. If an item is made inactive or removed from Yellow Dog the status will be updated to Inactive in Spa Soft 
  4. Note: Taxes are ‘hard coded’ into the database. If a new tax category is needed reach out to support@yellowdogsoftware.com for assistance. 

For additional information on the Yellow Dog Spa Soft Integration please visit https://help.yellowdogsoftware.com/spasoft/




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