What should I do about my effective date & time if my POS Sync only sends a sales file once a day?
Effective Date & Time - How should I set it?
Reminders:
Effective
Date & Time:
This is the date and time your on-hand counts will be applied to your system as
of. In other words, you are telling Yellow Dog, as of X date and time we had X
amount of product on hand.
Closeout
Date:
Once a full physical has been completed, the closeout date will update to match the effective date. This puts a hard close to the period and prevents any backdating to occur prior to the Physical.
Setting the
correct effective date and time will ensure that on-hands update correctly once
a physical is complete and guarantees that sales will be processed the
following day without issue, especially if your location only receives sales
once a day. To determine the correct effective date and time you will first
need to confirm whether your sales report hourly, or as a ‘roll-up’ at midnight.
Roll-up Locations:
Examples
of this are Simphony 2 & Resort Suite. If you are uncertain about how your
sales are received, reach out to the helpdesk for assistance.
Your POS
provides all sales once a day at approx. midnight, and the sales for that day
will be listed as happening at 12am. These locations should set the Effective
Date and time to 11:59pm. This will update your closeout date to the date that
you counted. For example, if counts were collected in the evening of 18th,
or the morning of the 19th prior to opening the effective date
should be set to 11:59pm of the 18th. This will update the closeout
to the 18th. When Sales come in at 12am on the 20th for
the day prior (the 19th) they will be pulled in and processed
appropriately. If the close out date updates to the 19th, those
sales will not be able to be processed when they come, because the
system will see it as attempting to backdate prior to the closeout date.
Hourly Locations:
Your
locations receive sales hourly, and your effective date and time should be set
to match when your counts were collected.
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