Reporting Explained: Physical Inventory (detailed by Physical)

Reporting Explained: Physical Inventory (detailed by Physical)

Business Need:  This report is helpful for users who are looking for a detailed report on a physical inventory.  This report will detail data on items included in a physical and show variances and variance costs for items on that physical.

How it Works:  A Physical Inventory >Detailed (select by physical) report will allow a user to select a specific physical and see the previous on hand in Yellow Dog and how that compares to the quantity that was counted during this physical.  This report will also show variances and other useful data relating to this physical and these items.

Generating the Report:



Go to the Standard Reports section in Yellow Dog:

         1.       Select Standard Reports

         2.       Open the folder for Physical Inventory

         3.       Select Detailed (select by physical inventory)

        4.       Select the physical inventory that you would like to use for your report and any other filters that you would like.

Reading the Report:



         1.       Shows the filters used to produce the report’s data, including the physical inventory selected for the report.

         2.       Change columns, sorting, and grouping:  This allows users to add or remove data columns to this report as well as organize and group the data.

          3.       Physical Inventory Number:  Shows the PI number for the data line that is displayed.

          4.       Status:  Shows whether your physical is committed or uncommitted at the time of running this report.

          5.       Description:  The name of the physical

          6.       Effective Date/Time:  Shows the effective date and time set in the physical inventory.  This is the time that sets when your items on hands are updated by this physical and what dictates the previous on                    hand in Yellow Dog.

           7.       Unique SKUs:  This is the number of items (not the quantity) that were included and will be updated by this physical.

          8.       Level:  The level this line item is assigned to.

          9.       Vendor:  The vendor this line item is assigned to.

         10.   SKU:  The Yellow Dog SKU for this line item.

         11.   Item:  The item description

         12.   Previous On Hand:  The quantity of this item that is in your database updated to the time directly prior to this physical being committed.

         13.   Item Counted Quantity:  This is the total number of the item that was counted and entered on the physical

         14.   Total Counted Quantity:  This is the total quantity to be adjusted and includes related counts from child items and batches.

         15.   Variance Quantity:  The difference between the previous on hand and the total counted during inventory; what is over or under for your counts.

         16.   Variance Cost:  The cost associated with any variance found for this item.


    • Related Articles

    • Reporting Explained Physical Inventory Summarized by Store

      Business Need: This report is helpful for users who want to view Physical Inventory data summarized to a single line per location.  How it Works: The Physical inventory report Summary by Store will provide information on the Stores total on hand ...
    • Reporting Explained: ReOrder

      Reporting Explained: Re-Order Business Need: This report will show items that are either at or below the re-order point assigned, and include the quantities needed to bring the items back up to Par. How it works: To best utilize this report users ...
    • Reporting Explained: Cost Reporting- Inventory Detailed Usage by COGS Account

      Business Need: This report is helpful for F&B customers using COGS for tracking inventory. It allows clients to see a detailed breakdown of their COGS accounts in relation to sales, purchasing, physical inventories, and manual adjustments.  How it ...
    • Reporting Explained: Inventory On Hand Report

      Business Need:  This report is helpful for users who want a report to show all of the inventory they have in their stores or database as of a certain date. How it Works:  An Inventory>On Hand>By Item report shows all of the items that are in your ...
    • Reporting Explained: Employee Access (Detailed)

      Business Need:  This report is helpful for users who want a report to show what Yellow Dog user access their employees have.  This report is like the Employee Access report; however, the detailed report will also show user group, email, position, and ...
    • Recent Articles

    • Yellow Dog/Resort Suite Integration Overview

      This document will provide an overview of the Yellow Dog Resort Suite Integration Integration Approach This is a two-way file exchange integration – we pull sales and push items Sales – pulls sales from a CSV file Summary: will provide sales as a ...
    • Yellow Dog/Spa Soft Integration Overview

      This document will provide an overview of the Yellow Dog Spa Soft Integration Integration Approach This is a 2Way integration – pulling sales and pushing items Sales – pulled in from the Spa Soft API Multiple RVCs are support per Yellow Dog store ...
    • How To: Create Interface Codes for Spa Soft

      This document will review creating new interface codes for the Spa Soft Integration in Yellow Dog Software Overview If additional Department, Class, Division, Cuserdef1, Cuserdef2, Cuserdef3, PMS Posting IDs need to be added to items in Yellow Dog ...
    • Yellow Dog/Brink Integration Overview

      This document will provide an overview of the Yellow Dog Brink Integration Integration Approach This is a 1Way Integration – pulling sales only Sales – pulled in from the Brink API Mapping Recipes For ingredients to be depleted from inventory, all ...
    • Best Practices for Collecting Inventory Accounts During Business Hours

      This document will provide recommendations for clients who must count during business hours. Yellow Dogs best practice for performing a physical inventory is to capture counts outside of business hours, however; Yellow Dog understands that there are ...