Reporting Explained: Invoice Records: By Invoice
Business Need: This report will provide users a summarized list of all invoices, and their status’ over a period.
How it Works: This report displays the dollar value, and quantity count for every invoice for the selected period. This report will also display what distributed, and non-distributed expenses have been included on invoices, as well as when the invoice was committed, the status of the invoice, the invoice number, the vendor the invoice was created for, and Billed date if it was added to the invoice.
Generating the Report:
Go to the Standard Reports section in Yellow Dog:
1. Select Standard Reports
2. Select the Purchasing Folder
3. Select the Invoice Records folder
4. Select By Invoice
5. Select date range and filters
Reading the Report
Column breakdown:
1. The top of the report will display the filter options that were selected for the report and will be included if the report is exported or printed.
2. Change Columns, Sorting, and Grouping – will be where users can add or remove columns from the report as well as organize and group data.
3. Store Name – will be the store the invoice was created for
4. Vendor Code – will be the code identifier assigned to the vendor in Yellow Dog
5. Vendor – will be the vendor the Invoice was created for
6. Number – will be the number assigned to the invoice. This can be generated automatically by Yellow Dog or updated by the user to something specific.
7. Status – this will be the status of the invoice at the time report is generated.
8. Committed – will be the date and time the invoice was committed. This column will be blank for Invoices with a status of Open
9. Document Total – will be the total dollar value of the invoice including additional expenses.
10. Quantity – will be the total quantity of the items included on the invoice
11. Billed Date – will be the Billed date added to the invoice. This field is optional on invoices and if this column is blank, a Billed date has not been filled in.
12. Payment Status – will be where Paid status can be seen. If this column is blank this invoice has not been marked as paid.
13. Vendor URL – if a URL has been added to the vendor details it will appear here.
14. Non-Distributed Expenses – if there are additional expenses that have been added to the invoice, but not distributed to any items they will appear here.
15. Distributed Expenses Total - if there are any additional expenses that have been distributed to items they will appear here.
16. Print/Save/Export – will be where users can print their report, export to excel/csv, or save as a template.
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