Reporting Explained: Invoice Records: By Invoice
Business Need: This report will provide users a summarized list of all invoices, and their status’ over a period.
How it Works: This report displays the dollar value, and quantity count for every invoice for the selected period. This report will also display what distributed, and non-distributed expenses have been included on invoices, as well as when the invoice was committed, the status of the invoice, the invoice number, the vendor the invoice was created for, and Billed date if it was added to the invoice.
Generating the Report:
Go to the Standard Reports section in Yellow Dog:
1. Select Standard Reports
2. Select the Purchasing Folder
3. Select the Invoice Records folder
4. Select By Invoice
5. Select date range and filters
Reading the Report
Column breakdown:
1. The top of the report will display the filter options that were selected for the report and will be included if the report is exported or printed.
2. Change Columns, Sorting, and Grouping – will be where users can add or remove columns from the report as well as organize and group data.
3. Store Name – will be the store the invoice was created for
4. Vendor Code – will be the code identifier assigned to the vendor in Yellow Dog
5. Vendor – will be the vendor the Invoice was created for
6. Number – will be the number assigned to the invoice. This can be generated automatically by Yellow Dog or updated by the user to something specific.
7. Status – this will be the status of the invoice at the time report is generated.
8. Committed – will be the date and time the invoice was committed. This column will be blank for Invoices with a status of Open
9. Document Total – will be the total dollar value of the invoice including additional expenses.
10. Quantity – will be the total quantity of the items included on the invoice
11. Billed Date – will be the Billed date added to the invoice. This field is optional on invoices and if this column is blank, a Billed date has not been filled in.
12. Payment Status – will be where Paid status can be seen. If this column is blank this invoice has not been marked as paid.
13. Vendor URL – if a URL has been added to the vendor details it will appear here.
14. Non-Distributed Expenses – if there are additional expenses that have been added to the invoice, but not distributed to any items they will appear here.
15. Distributed Expenses Total - if there are any additional expenses that have been distributed to items they will appear here.
16. Print/Save/Export – will be where users can print their report, export to excel/csv, or save as a template.
Related Articles
Reporting Explained: Inventory Requests: Summary
Business Need: This report will provide users with an overview of all Inventory Requests that have been created over a period, when they were committed, and can be filtered by document status’ How it works: This report displays the commit date and ...Reporting Explained: Purchase Order Summary
Business Need: This report will provide an overview of all purchase orders for an organization summarized by document. How it Works: Users will filter to a specific date range and have the option to include or exclude certain Status’ as needed. The ...Reporting Explained: Inventory Transfers: Summary
Business Need: This report will provide a summary of all transfers for an organization summarized by document How it works: This report will display the issuing and accepting locations, the issued, and accepted quantities, and document status. ...Reporting Explained: Summary By Period
Business Need: A user would like to see a summary of all activity for items between two dates. How it Works: This report will show all movement between two selected dates. This report can filter to as broad as by store, or as granular as by item. ...Reporting Explained Physical Inventory Summarized by Store
Business Need: This report is helpful for users who want to view Physical Inventory data summarized to a single line per location. How it Works: The Physical inventory report Summary by Store will provide information on the Stores total on hand ...
Recent Articles
Send Saved Report Emailing
You can configure saved reports to be automatically emailed to you and/or team members on a set schedule. How do I schedule daily email reporting? You can configure saved reports to be automatically emailed to you and/or team members on a set ...Purchasing Flow for Food and Beverage
The Yellow Dog Inventory purchasing flow ensures that all aspects of inventory management, from restocking to adjusting errors in transfers, are covered systematically. Each document type in the flow serves specific functions that collectively ...Updating Count XL Application
You may need to update your Count XL application on your handheld device to ensure it runs properly and smoothly. If you have received the following errors, your Count XL application may need to be updated: • “Invalid network error” • “API error” • ...Removing Items with On-Hand Quantity (Decimal)
You might encounter difficulty removing specific inventory items due to an error indicating that the item cannot be removed since its on-hand quantity is not zero, possibly because the decimal point is not properly adjusted. Changing the Decimal ...ZD411 Printer Troubleshooting
Labels Skipping When Printing When you are not able to print labels or labels are skipped when printing you will need to adjust the sensor inside the printer. If your labels are skipping when printing, make sure you have adjusted your sensor. To do ...