Reporting Explained: F&B :Food Cost: Actual By Item

Reporting Explained: F&B :Food Cost: Actual By Item

Business Need:  This report is helpful for users who want a report to show the cost of goods for items sold between two dates.

How it Works:  A F&B>Food Cost>Actual By Item report shows the actual usage cost for items sold between two dates based on a starting and ending physical inventory.  This report can also include retail sales and actual cost percent for items.

Generating the Report:


Go to the Standard Reports section in Yellow Dog:

  1. Select Standard Reports
  2. Open the folder titled ‘F&B’
  3. Select ‘Food Cost’
  4. Select ‘Actual By Item’
  5. Select the starting and ending inventories that you would like to run the report for; this will be the time period the report will reflect.
  6. Choose any filters that you would like to add.
  7. Generate report

Reading the Report:


  1. Shows the filters used to produce the report’s data, including the date selected for the report.
  2. Change columns, sorting, and grouping:  This allows users to add or remove data columns to this report as well as organize and group the data.
  3. Store Name: Shows the store that the sales were captured from.
  4. COGS:  Shows the COGS category for the if one has been assigned.
  5. Level:  Shows the level the item is assigned to.
  6. VendorShows the primary vendor assigned to the item.
  7. SKU: Shows the SKU number for the item.
  8. Item:  Shows the item description.
  9. Actual Usage Cost:  Shows the actual usage cost for the item during this selected time period (Starting Cost + Purchasing Adjustments Cost - Actual Ending Cost)
  10. Retail Sales:  Shows the retail sales total for this time period (Sales Adjustments Quantity x (POS Retail - POS Discounts)
  11. Actual Cost Percent:  Shows the cost percent for items during this time period (Actual Usage Cost / Retail Sales)
  12. This row allows you to save, export, print, or close the current report.

    • Related Articles

    • Reporting Explained: Actual Vs Theoretical By Item

      Business Need:  This report is helpful for users who want a report to show the actual cost for items during a time period versus the theoretical cost of those items.  This report also shows the difference between the theoretical usage and what ...
    • Reporting Explained: Food Cost by COGS Department/Category

      Business Need: This report is helpful for F&B customers using COGS for tracking inventory. It allows clients to see their cost of goods sold percentage to better manage purchasing habits. For more information on setting up COGS please see How to ...
    • Reporting Explained: ReOrder

      Reporting Explained: Re-Order Business Need: This report will show items that are either at or below the re-order point assigned, and include the quantities needed to bring the items back up to Par. How it works: To best utilize this report users ...
    • Reporting Explained: Order Guide

      Business Need:  This report is helpful for users who want a report to show items on hands, available vendors, and pricing for a particular store.  This report is especially useful when looking to compare pricing across vendors.  How it ...
    • Reporting Explained: Cost Reporting- Inventory Items with No COGS Account

      Business Need: This report is helpful for F&B customers using COGS for tracking inventory. It allows clients to see which inventory items are not mapped to a COGS account. This is useful for troubleshooting variances in COGS cost reporting and ...
    • Recent Articles

    • Yellow Dog/Agilysys Integration Overview

      This document will provide an overview of the Yellow Dog Agilysys Spa & Golf integration Integration Approach This will be set up as a 2Way – Pulls Sales & Push Items Sales – Pulled from a .txt file 4x daily Codes – Pulled from a .txt file Items – ...
    • Yellow Dog/Book4Time Integration Overview

      This document will provide an overview of the Yellow Dog Book4Time Integration Integration Approach This is a 2Way Integration – we present item information and are provided sales information. NOTE: There is no sync application that can be controlled ...
    • How To: Create Interface Codes for Book4Time

      This document will review creating new interface codes for the Book4Time Integration in Yellow Dog Software Overview If additional Class, SubClass, Departments, or Brands need to be added to items in Yellow Dog users can create the new interface ...
    • How To: Perform recommended post event tasks

      This video will review recommended post event checklists and reports
    • How To: Utilize Event Tenders

      This video will review how to use utilize event tenders