Reporting Explained: F&B :Food Cost: Actual By Item

Reporting Explained: F&B :Food Cost: Actual By Item

Business Need:  This report is helpful for users who want a report to show the cost of goods for items sold between two dates.

How it Works:  A F&B>Food Cost>Actual By Item report shows the actual usage cost for items sold between two dates based on a starting and ending physical inventory.  This report can also include retail sales and actual cost percent for items.

Generating the Report:


Go to the Standard Reports section in Yellow Dog:

  1. Select Standard Reports
  2. Open the folder titled ‘F&B’
  3. Select ‘Food Cost’
  4. Select ‘Actual By Item’
  5. Select the starting and ending inventories that you would like to run the report for; this will be the time period the report will reflect.
  6. Choose any filters that you would like to add.
  7. Generate report

Reading the Report:


  1. Shows the filters used to produce the report’s data, including the date selected for the report.
  2. Change columns, sorting, and grouping:  This allows users to add or remove data columns to this report as well as organize and group the data.
  3. Store Name: Shows the store that the sales were captured from.
  4. COGS:  Shows the COGS category for the if one has been assigned.
  5. Level:  Shows the level the item is assigned to.
  6. Vendor: Shows the primary vendor assigned to the item.
  7. SKU: Shows the SKU number for the item.
  8. Item:  Shows the item description.
  9. Actual Usage Cost:  Shows the actual usage cost for the item during this selected time period (Starting Cost + Purchasing Adjustments Cost - Actual Ending Cost)
  10. Retail Sales:  Shows the retail sales total for this time period (Sales Adjustments Quantity x (POS Retail - POS Discounts)
  11. Actual Cost Percent:  Shows the cost percent for items during this time period (Actual Usage Cost / Retail Sales)
  12. This row allows you to save, export, print, or close the current report.

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