Reporting Explained: Cost Reporting- Inventory Detailed Usage by COGS Account
Business Need: This report is helpful for F&B customers using COGS for tracking inventory. It allows clients to see a detailed breakdown of their COGS accounts in relation to sales, purchasing, physical inventories, and manual adjustments.
How it works: COGS Detail reporting allows you to see the total cost for all COGS departments between two physical inventories. This information is pulled from all sections of Yellow Dog that effect your inventory. Each section is totaled and grouped based on how the inventory was entered into or adjusted within your inventory. For the most accurate data you will need to make sure all purchasing documents (within your selected date range) have been received, transferred, returned, etc. You will want to verify your sales are correct when compared to your point of sale records. Also, any physical inventories will need to be committed for adjustments to be displayed. If you notice variances in this report investigate these areas for needed corrections.
Generating the Report: To generate this report you will need to have performed two physical inventories. For the most accurate reporting, we suggest doing weekly inventories, however bi-weekly and monthly inventories will also provide relevant and useful information.
Go to the Reports section in the Yellow Dog
- Select Standard Reports
- Open the folder titled F&B
- Open the folder titled Cost Reporting
- Select “Inventory Detailed Usage By COGS Account”
- Select “Starting Inventory” - This will be the start of your date range.
- Select “Ending Inventory”- This will be the end of your date range.
- Select which COGS department you would like to run the report for.
- Generate Report
Reading the Report
1-2. Shows the filters used to produce the reports data, the example report is showing us activity for all COGS departments from 10/31/2018 thru 11/3/2018.
3. Change columns, sorting and grouping: This allows us to manipulate the view of the data within the report.
4. Starting Cost: Purchase Cost of starting inventory on hand
5. Received Cost: Total cost associated with received inventory.
6. Transfers Accepted Cost: Total cost associated with accepted transfer inventory.
7. Transfers Issued Cost: Total cost associated with currently issued transfer inventory.
8. Returned to Vendor Cost: Total cost associated with inventory returned to vendor
9. Manual Adjustments Cost: Total cost associated with manual adjustments.
10. Manual Adjustments Not Affecting COGS Cost:
11. Ending Cost: Purchase Cost of Ending inventory on hand
12. Usage Cost: Starting Cost + Purchasing Adjustments Cost - Actual Ending Cost
13. Sales Cost: Total cost associated with sold inventory.
14. Returns Cost: Total cost associated with returned inventory.
15. Physical Inventory Cost: Total cost associated with physical inventories.
16. Column Totals
17. This row allows you to save, export, print and close the current report.
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