How do I create Inventory Accounts(GL Codes) and assign them to items?

How do I create Inventory Accounts(GL Codes) and assign them to items?

Creating inventory accounts and assigning them to items: **You will need permissions to access System Setup & Interfaces for this task. **

1.    
1.    Navigate to Accounts under System Setup and select Inventory Accounts:

   

  2. Select Create new Accounting Code Group on the Right



  3. Enter a Description for the Accounting Code Group: i.e. Retail Items/Food/Alcohol/Cleaning Supplies etc. You will also enter the corresponding Account Code for each location.  (These account codes will come from your accountant, or your accounting software.)



   4. After Account Codes have been added select Save & Close



  5. You will now see your new Accounting Code Group listed with any other Inventory Accounts you may have 




  Assigning your Inventory (GL) Accounts to Items.

There are three ways that accounts can be assigned: 


1. Globally: This ensures that every item assigned to a store inherits an Inventory Account. These settings are located under System Setup. Yellow Dog advises setting interfaces at the Global level whenever possible. This will help ensure that no items are missing an Inventory Account, as well as being a faster way of updating items rather than opening each item individually



2.       Inventory Level: This ensures that every item in that department/category inherits that inventory account. These settings are located under Common Setup (Double click the level in question to open the level editor)
     



3.   Inventory Item: Inventory accounts can be set at the item or individual level for items that are outliers or should not inherit the inventory accounts of the other items in that department/category. Like setting the inventory accounts Globally or at the Level, you will navigate to the item in question in your inventory items screen. Double Click on the item in question to open the item editor and navigate to the Interfaces Tab to update or assign an Inventory Account. 














    • Related Articles

    • Creating Manual Adjustment Accounts

      Manual Adjustment Accounts classify manual adjustment (reason for adding or removing inventory outside of normal inventory operations) so reporting can be easily sorted and filtered.

    • FAQs: Why do inventory systems use calculated cost in reporting?

      Q: Why do inventory systems use calculated cost in reporting? A: Inventory systems like Yellow Dog use calculated cost in reporting (determined by your selected calculated cost method) to simplify inventory valuation and reduce the impact of ...

    • How do I import item updates/changes into Yellow Dog?

      Yellow Dog provides the ability to import items into the database. Using this feature must be done with extreme caution. If mistakes are made during the import process, and development is required to rectify those mistakes, there will be a labor ...

    • Feature Overview: Calculated Cost

      Calculated cost in Yellow Dog Inventory is critically important because it serves as the foundation for financial accuracy and operational decision-making in inventory management. You’ll find the calculated cost of an item in many areas of Yellow ...

    • FAQs: FIFO Calculated Cost Method

      The calculated cost method FIFO (First In, First Out) is one of the available calculated cost methods in Yellow Dog Inventory. It’s important to choose the best calculated cost method for your business to ensure accurate, consistent, and ...

    • Popular Articles

    • How To: Find Your Yellow Dog Inventory Version

      Understanding which version of Yellow Dog Inventory you're using is essential when exploring new features, as some enhancements and functionalities are specific to certain versions. All client types can benefit from knowing their Yellow Dog Inventory ...

    • How do I use Par & Re-Order Points?

      What is a Reorder Point? The minimum quantity you would like inventory of the item to be before ordering more. Items must go below this level to trigger reorder. Items set to 0 will not reorder until you go into negative stock. This is not ...

    • Tips & Tricks: How do I download and install drivers for my Zebra Printer?

      **As a note: Admin rights will be required to complete this task. If you do not have admin rights on your PC, please contact your IT for assistance** ZD410 Desktop Printer Support Site 1. Navigate to Drivers: 2. Select Zdesigner V. 5 Driver for ...

    • How To: Swap the On-Hand/Parent Size (Edit Base Unit)

      When managing items with multiple sizes, it’s essential to configure them correctly. The on-hand/parent size should always represent the base unit or smallest measurement, while additional sizes should be created for purchasing or counting sizes. If ...

    • Food and Beverage Core Features User Manual

      The Food & Beverage Core Functions User Manual is your key to understanding the potential of Yellow Dog. Whether you're a first-time user or a seasoned pro, this detailed manual will help you understand how to best utilize your Yellow Dog Inventory ...