How do I create Inventory Accounts(GL Codes) and assign them to items?
Creating inventory accounts and assigning them to items: **You will need permissions to access System Setup & Interfaces for this task. **
1.
2. Select
Create new Accounting Code Group on the Right
3. Enter
a Description for the Accounting Code Group: i.e. Retail Items/Food/Alcohol/Cleaning
Supplies etc. You will also enter the corresponding Account Code for each
location. (These account codes will come
from your accountant, or your accounting software.)
4. After
Account Codes have been added select Save & Close
5. You
will now see your new Accounting Code Group listed with any other Inventory
Accounts you may have
Assigning your Inventory (GL) Accounts to Items.
There are three ways that accounts can be assigned:
1. Globally: This ensures that every item assigned to a
store inherits an Inventory Account. These settings are located under System
Setup. Yellow Dog advises setting interfaces at the Global level whenever
possible. This will help ensure that no items are missing an Inventory Account,
as well as being a faster way of updating items rather than opening each item
individually
2.
Inventory Level: This ensures that every
item in that department/category inherits that inventory account. These settings
are located under Common Setup (Double click the level in question to open the
level editor)
3. Inventory Item: Inventory accounts
can be set at the item or individual level for items that are outliers or
should not inherit the inventory accounts of the other items in that department/category.
Like setting the inventory accounts Globally or at the Level, you will navigate
to the item in question in your inventory items screen. Double Click on the
item in question to open the item editor and navigate to the Interfaces Tab to
update or assign an Inventory Account.
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