How To: Create & Set COGS Accounts

How To: Create & Set COGS Accounts


Cost of Goods Sold (COGS) accounts are required for accurate food cost reporting. Assigning COGS accounts in the POS Item Map ensures revenue is mapped to the correct COGS department and included in COGS calculations.

You need permission to view and edit:

  • Accounts

  • POS Item Map

  • Cost of Goods



Create COGS accounts

  1. Go to System Setup > Accounts > COGS Reporting.

  2. To add a new account, select Create New Accounting Code.

  3. Enter the department name and category (as needed).

  4. Select Save & Close.

Assign COGS accounts to levels or items

COGS accounts are assigned in Interfaces and can be applied to a level or a specific item.

InfoNote: Interfaces are store-specific. If you have multiple stores, assign the COGS account for each store.

Assign COGS to levels

  1. Go to Common Setup > Levels.

  2. Open the level you want to update.

    • You can assign COGS at any tier (department, category, subcategory, or lower).

  3. Go to the Interfaces tab.

  4. Under COGS, select the correct account.

  5. Select Save & Close.

Assign COGS to items

  1. Go to Item Management > Inventory Items.

  2. Find and open the item.

  3. Go to the Interfaces tab.

  4. Select the correct COGS account.

  5. Save your changes.

Assign COGS in the POS Item Map

Info
Assigning COGS accounts in the POS Item Map ensures revenue is included in food cost calculations.

  1. Go to Item Management > POS Item Map.

  2. Select the store from the dropdown menu.

  3. Assign COGS accounts:

    • Single item: Select the three dots next to the COGS field and choose an account.

    • Bulk update: Select multiple items, then choose Set COGS for X POS Items.