Quick Reference: Event Milestone Breakdown

Quick Reference: Event Milestone Breakdown

Event milestones are predetermined by the event type assigned to the event and are important because they set clear operational cutoffs for restocking, sales tracking, and reconciliation, ensuring accurate reporting and smooth event management. They help concession clients avoid overlaps, maintain inventory control, and keep financial data tied precisely to each event.



There are 4 Event Milestones:
  1. Restocking Done: This milestone sets the cutoff for pre-event replenishment. 

    1. It ensures stands are properly stocked well before gates open and reduces logistical chaos close to showtime.
    2. Once this time passes:
      1. Auto-Restocks can no longer be created, so stands must rely on manual picklists for additional stock.
      2. Any manual picklists show separately in reconciliation reports, ensuring clear visibility of pre-event vs. in-event restocks.

  2.  Doors Open: This milestone defines when customer sales are officially tied to the event.

    1. It ensures sales reports reflect only the period relevant to the actual event, keeping revenue accounting accurate.
    2. This can be updated as needed but cannot be after the event starts.
    3. Any transactions before this point will not be included in the stand reconciliation for the event.

  3. Doors Close: The sales cutoff time for the event.

    1. Any sales occurring up until Doors Close remain tied to the event for reconciliation.
    2. This can be changed but cannot be before event end time.
    3. A second event cannot be created in the same facility until the prior event’s Doors Close has passed.
      1. This prevents overlapping events in the system and guarantees each event has a clean financial boundary.

  4. Event Session Access Cutoff: At this time, operators lose mobile access for reconciliations.

    1. Any unfinished work must then be completed in Yellow Dog Inventory directly.
    2. Setting this milestone “liberally” is recommended to give staff enough time for reconciliation without losing access mid-process
                                              
                                                                                                      

    • Related Articles

    • Feature Overview: Events, Event Types & EOM Events

      Admin & power user · Yellow Dog Inventory 2026 WHY IT'S IMPORTANT Concessions operations run on event-based cycles rather than a single monthly period. In Yellow Dog Inventory, each event acts as its own operational period: sales, transfers, and ...

    • Troubleshooting: Event Was Not Marked as an EOM Event

      Concessions user · Yellow Dog Inventory 2026 WHY IT'S IMPORTANT Your End-of-Month (EOM) process depends on the EOM event being configured correctly, with Stand EOM set and the right EOM profile selected. If an event was started without being marked ...

    • How To: Create an Event

      End user · Yellow Dog Inventory 2026 WHY IT'S IMPORTANT Every concessions event has to be created and configured before inventory activity can be tracked against it. When you create an event in Yellow Dog Inventory, you define its timeframe, assign ...

    • Troubleshooting: Event Was Not Started on Time

      Concessions user · Yellow Dog Inventory 2026 WHY IT'S IMPORTANT If an event is not started on time, it will not begin generating Stand Reconciliations, which your stands rely on for the event. This article explains how to recover when you forgot to ...

    • How To: Run an End-of-Month (EOM) Event

      Concessions user · Yellow Dog Inventory 2026 WHY IT'S IMPORTANT The End-of-Month (EOM) process gives you an accurate evaluation of a facility’s inventory, supported by extensive end-of-month reporting. This article walks through running a successful ...

    • Popular Articles

    • How To: Find Your Yellow Dog Inventory Version

      Understanding which version of Yellow Dog Inventory you're using is essential when exploring new features, as some enhancements and functionalities are specific to certain versions. All client types can benefit from knowing their Yellow Dog Inventory ...

    • Feature Overview: Par & Re-Order Points

      Par levels and reorder points help streamline purchasing in Yellow Dog. Par level is the ideal quantity to keep on hand. Reorder point is the minimum quantity that triggers reordering. You can update par and reorder points in the following locations: ...

    • How To: Install the Zebra ZD411 Printer Driver

      End user · Yellow Dog Inventory 2026 WHY IT'S IMPORTANT When you install the correct driver, Windows can communicate with your Zebra ZD411 printer so it prints labels and tags reliably from Yellow Dog Inventory. Without the driver, the ZD411 will not ...

    • FAQs: What are Bins?

      End user · Yellow Dog Inventory 2026 Question: What are Bins? Answer: Bins are optional location identifiers that specify exactly where an item is stored. The Bin field is free text, so you can use letters or numbers. You don’t need to create bins in ...

    • Food and Beverage User Manual

      The Food & Beverage User Manual is your key to understanding the potential of Yellow Dog. Whether you're a first-time user or a seasoned pro, this detailed manual will help you understand how to best utilize your Yellow Dog Inventory system. Download ...