Quick Reference: Event Milestone Breakdown

Quick Reference: Event Milestone Breakdown

Event milestones are predetermined by the event type assigned to the event and are important because they set clear operational cutoffs for restocking, sales tracking, and reconciliation, ensuring accurate reporting and smooth event management. They help concession clients avoid overlaps, maintain inventory control, and keep financial data tied precisely to each event.



There are 4 Event Milestones:
  1. Restocking Done: This milestone sets the cutoff for pre-event replenishment. 

    1. It ensures stands are properly stocked well before gates open and reduces logistical chaos close to showtime.
    2. Once this time passes:
      1. Auto-Restocks can no longer be created, so stands must rely on manual picklists for additional stock.
      2. Any manual picklists show separately in reconciliation reports, ensuring clear visibility of pre-event vs. in-event restocks.

  2.  Doors Open: This milestone defines when customer sales are officially tied to the event.

    1. It ensures sales reports reflect only the period relevant to the actual event, keeping revenue accounting accurate.
    2. This can be updated as needed but cannot be after the event starts.
    3. Any transactions before this point will not be included in the stand reconciliation for the event.

  3. Doors Close: The sales cutoff time for the event.

    1. Any sales occurring up until Doors Close remain tied to the event for reconciliation.
    2. This can be changed but cannot be before event end time.
    3. A second event cannot be created in the same facility until the prior event’s Doors Close has passed.
      1. This prevents overlapping events in the system and guarantees each event has a clean financial boundary.

  4. Event Session Access Cutoff: At this time, operators lose mobile access for reconciliations.

    1. Any unfinished work must then be completed in Yellow Dog Inventory directly.
    2. Setting this milestone “liberally” is recommended to give staff enough time for reconciliation without losing access mid-process
                                              
                                                                                                      

    • Related Articles

    • Troubleshooting: Event Not Started

      This article explains what to do if your forgot to start your event. It is intended for Concession clients who manage events through the Stand Sheets module. Issue Event was not started on time. Solution Adjust your event’s Start Date/Time to the ...

    • Troubleshooting: Missing Event Sales

      Sales are missing from an event in Yellow Dog Inventory. This section outlines the most common reasons event sales may be missing, from data sync issues to recipe misconfigurations. Sales Processing Sales have not been updated. Recipe Assignment POS ...

    • How do I create an EOM Event and review reporting?

      The End of Month Process provides an accurate evaluation of inventory for a facility with extensive end of month reporting. Concessions End of Month Checklist ☐ Step 1: Configure the Last Event of the Month as an EOM Event ☐ Step 2: Run Event ☐ Step ...

    • Troubleshooting: An event that was not marked as an EOM event before the event started

      This article helps you resolve the issue of an event not being marked as EOM Event, before the event was started Issue An event was started, but not marked as an EOM event Causes The EOM Event box was not checked prior to the event being started in ...

    • Concessions Event Checklist

      This article provides a high level overview of the steps required to successfully run an event in Yellow Dog Inventory. This is intended for Concession clients who use the Stand Sheets module to manage events. Event Checklist Before the Event ✔ Step ...

    • Popular Articles

    • How To: Find Your Yellow Dog Inventory Version

      Understanding which version of Yellow Dog Inventory you're using is essential when exploring new features, as some enhancements and functionalities are specific to certain versions. All client types can benefit from knowing their Yellow Dog Inventory ...

    • How do I use Par & Re-Order Points?

      What is a Reorder Point? The minimum quantity you would like inventory of the item to be before ordering more. Items must go below this level to trigger reorder. Items set to 0 will not reorder until you go into negative stock. This is not ...

    • Tips & Tricks: How do I download and install drivers for my Zebra Printer?

      **As a note: Admin rights will be required to complete this task. If you do not have admin rights on your PC, please contact your IT for assistance** ZD410 Desktop Printer Support Site 1. Navigate to Drivers: 2. Select Zdesigner V. 5 Driver for ...

    • How To: Swap the On-Hand/Parent Size (Edit Base Unit)

      When managing items with multiple sizes, it’s essential to configure them correctly. The on-hand/parent size should always represent the base unit or smallest measurement, while additional sizes should be created for purchasing or counting sizes. If ...

    • Food and Beverage Core Features User Manual

      The Food & Beverage Core Functions User Manual is your key to understanding the potential of Yellow Dog. Whether you're a first-time user or a seasoned pro, this detailed manual will help you understand how to best utilize your Yellow Dog Inventory ...