Reporting Explained: Employee Access (Detailed)

Reporting Explained: Employee Access (Detailed)

Business Need:  This report is helpful for users who want a report to show what Yellow Dog user access their employees have.  This report is like the Employee Access report; however, the detailed report will also show user group, email, position, and some more detailed information about the employee. 


How it Works:  An Employee Access (detailed) report shows all employees that have been created in Yellow Dog, both active and removed, and what user permissions that are assigned to them. 


Generating the Report: 

 

Go to the Standard Reports section in Yellow Dog: 

  1. Select Standard Reports 
  1. Open the folder titled ‘Employees’ 
  1. Select the report ‘Employee Access (detailed)’ 
  1. Generate report 



Reading the Report: 


 

  1. Shows the filters used to produce the report’s data, including the date selected for the report. 
  1. Change columns, sorting, and grouping:  This allows users to add or remove data columns to this report as well as organize and group the data. 
  1. Employee Number:  Shows the employee log in ID for the user. 
  1. Employee Name:  Shows the employee that the access is assigned to. 
  1. Employee:  Shows the Employee number and name that is being viewed. 
  1. Position:  Shows the position title that has been entered into Yellow Dog for this employee. 
  1. Email:  Shows the email address for the employee if one has been entered into Yellow Dog. 
  1. Employee Group:  Shows the employee group that is assigned to the user and the permission is granted to. 
  1. Store Name:  Shows the store name assigned to each specific permission. 
  1. Access:  Shows the specific employee permissions for review. 
  1. Visible/Yes:  Shows if the user has access to view, or are set to Yes, or No for a specific user permission. 
  1. Editable:  Shows if the user has permissions to edit or create new fields or items in Yellow Dog, for example items, documents, etc. 
  1. Editable after Committed:  Shows if the user has permission to make changes to documents after they have been committed. 
  1. Optional: Shows if a user can skip or leave blank a data field in Yellow Dog or if that field is set to be mandatory.  
  2. This row allows you to save, export, print, or close the current report. 

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